ConnectKey Keeps your Data Safe

As more data goes digital, cyber thefts are on the rise. The office MFP is often a weak point in network security, potentially allowing hackers access to the sensitive data stored on the MFP hard drive and elsewhere in your network. However, with Xerox’s ConnectKey technology your data remains secure with several layers of protection.
Prevention Against Intrusion
Hacking threats can come from both inside or outside your business. ConnectKey works to protect you from both with user authentication and transaction logging. No one is allowed to access your MFP device without proper credentials, and once logged on every action is recorded. Any detected attempts to install malicious files are rejected by the ConnectKey software.
Detection and Notification
Though the ConnectKey software is an effective means of blocking intrusions, your Xerox MFP is also equipped with McAfee solutions that can detect any attempts to install malicious software or other suspicious activities. A report is automatically generated and immediately sent to your contact person to alert them so further actions can be taken to protect your network.
Encryption
If despite other security measures your information is intercepted, Xerox still has you covered. All data travelling to and from your MFP is encrypted, making it useless to hackers. This makes sure your data is safe both within and outside your network.
Pull Printing
Printed documents are vulnerable to theft if they are left sitting on the print tray. To prevent this, Xerox MFPs are equipped for pull printing, delaying the printing of a job until the user enters an authentication code at the print device. This reduces the chance of any sensitive documents remaining unclaimed at the printer. Combined with the audit trails that are created, this helps keep your data safe.

In today’s world, […]

By |November 22nd, 2017|blog, security|0 Comments

Tips for Wireless Security

Most businesses have at least one wireless device in their office such as a copier or all-in-one printer. Although wireless technology comes with many benefits for the average office, like the ability to share workloads across fewer physical resources, if unprotected, your wireless device can become an entry point for criminals to install malware, viruses, scramble hard drives or retrieve confidential information off the network.
It’s much easier to prevent an attack then it is to recover from one. Take a proactive approach to your wireless printer or copier’s security. Here are four steps to get you started:

Install Firewall Protection – A firewall adds a layer of protection from hackers seeking access through your print device. Even if they get in, they won’t get past the firewall to access your network.
Wipe Printer Hard Drives Regularly – Your printer hard drive should be cleaned frequently; daily if possible. If someone does gain access to it, they won’t find enough information to make it worth their while.
Encrypt Your Network – Encryption scrambles and protects data as it moves through your network from device to device. Encryption ensures that even if your data is accessed it will be undecipherable.
Limit Printer Access – Be sure to control network access. Make sure that any device accessing your network is secure. Never allow unauthorized users or unknown devices to access your network.

Wireless devices are a perfect addition to any office. Be sure to take precautionary steps to secure your devices and you can safely enjoy the many benefits wireless offers. It’s a smart decision that can protect your entire network from a catastrophic breach.
If you would like some more tips on how to keep your print environment secure, contact us today and we would be […]

By |May 18th, 2016|security|0 Comments

Is Your Data at Risk in the Office? Yes.

We’ve become so used to opening a web browser, downloading an app or emailing a friend or associate that we seldom stop to think that these actions – any actions – taken online exposes your system to security breaches.
Now, multiply the risk of personal breach by the untold number of security problems possible in an SMB organization, and you can appreciate the importance of staying apprised of the trends in information security technology.
Unfortunately, many small or medium-sized businesses can’t afford to keep a full-time IT security pro onsite. However, outsourcing your IT security to a Managed Services partner is an increasingly viable option – you gain the expertise without the overhead.
Signs and Risks of Security Breaches Within the Office

Occasionally your browser – including the industry leaders Internet Explorer, Chrome and Firefox – will inform you to install an updated version. Do it! Out-of-date browsers are more vulnerable to security breaches.
Ever get an email supposedly sent by a friend, but containing no real message except a mysterious link? Do not open that link: it is a prime way for malware to infect your computer. Your Managed Services partner can recommend the most effective anti-virus software for your infrastructure.
Websites opened by people in your office are also vulnerable to containing malware or viruses. If your computers are not running some kind of security software, your information can be at risk.

Breaches Outside the Office

Do you or your employees use public Wi-Fi while away from the office? “It’s relatively easy to capture sensitive communication at the vast majority of public hotspots—locations like cafes, restaurants, airports, hotels, and other public places,” says PC World’s Eric Geier. “You can snag emails, passwords, and unencrypted instant messages, and you can hijack unsecured logins to popular […]

By |March 24th, 2015|security|0 Comments

Keep Your Data Safe

Everyone deals with data in some form each day.  Data can be stored in many different places, and often people pay little attention to the method of storage, or the security needed, to keep their information safe.  Because security breaches occur far too regularly these days, everyone should take heed of their data and keep it safe.
The following are some key tips to protecting your data:

Create a Data Security Plan – Make a list of the various types of data that you store and where the data is kept.  This may include laptop and desktop computers, external drives, tablets, smart phones, cloud drives and even printer or scanner stored information.
Assess Your Vulnerability – How easy would it be for hackers to get to your data?  Or could it be destroyed or corrupted by disaster or disk failure?  If you are not sure, grade yourself low and then proceed to find out.
Find a Respectable Firm – Look for employees or a data security firm that can help you complete your plan using best practices for data protection and preservation.
Always Include Backups – Data should be backed up and stored offsite in a secured facility.  Cloud-based backup services are now available and very cost effective for small businesses or individuals.

Problems can occur with data, so it is best to have a plan in place to keep it protected.

For a no obligation network assessment for your business, click here.

By |January 27th, 2015|security|0 Comments